This free salary slip generator covers all Indian payroll rules for 2026. It calculates PF, ESI, HRA, LOP, and Professional Tax automatically. You fill in the salary details and download a clean PDF. No signup, no watermark, no cost.
What This Tool Calculates Automatically
Enter the Basic Salary and the tool handles the rest. PF is set at 12% of Basic and capped at Rs 1,800 per month when Basic crosses Rs 15,000. ESI is applied at 0.75% of gross salary but only for employees whose gross pay is Rs 21,000 or below. HRA is set to 50% of Basic for metro cities and 40% for non-metro cities. You can override any of these with manual values if your company uses a different structure.
LOP is calculated as (Gross Salary divided by Total Working Days) multiplied by the number of days absent. Enter the total working days for the month and the actual days present. The deduction appears automatically in the earnings table.
Professional Tax is auto-filled when you select your state. Sixteen states charge PT. The remaining states have zero PT. The tool updates the deduction field instantly on state change.
Professional Tax Rates by State in India 2026
| State | PT Per Month | Notes |
|---|---|---|
| Maharashtra | Rs 200 | Rs 300 in February |
| Karnataka | Rs 200 | On salary above Rs 15,000 |
| West Bengal | Rs 200 | Slab-based, max Rs 200 |
| Tamil Nadu | Rs 208 | Effective monthly average |
| Andhra Pradesh | Rs 150 | On salary above Rs 20,000 |
| Telangana | Rs 150 | Slab-based |
| Gujarat | Rs 200 | On salary above Rs 12,000 |
| Punjab | Rs 200 | On salary above Rs 20,833 |
| Madhya Pradesh | Rs 208 | Effective monthly average |
| Assam | Rs 208 | Effective monthly average |
| Odisha | Rs 200 | Slab-based |
| Meghalaya | Rs 208 | Effective monthly average |
| Delhi | Rs 0 | No PT |
| Rajasthan | Rs 0 | No PT |
| Uttar Pradesh | Rs 0 | No PT |
| Haryana | Rs 0 | No PT |
| Bihar | Rs 0 | No PT |
PT paid is deductible from taxable income under Section 16(iii) of the Income Tax Act. The maximum PT deduction in a year is Rs 2,500 across all states.
When Do You Need a Salary Slip
Home Loan and Personal Loan: Banks ask for the last 3 to 6 months of salary slips before approving any loan. The slip confirms stable employment and the exact take-home amount. SBI, HDFC, ICICI, and Axis Bank all require salary slips as part of the loan documentation.
Credit Card Application: Most bank credit card applications require 2 to 3 recent salary slips along with Form 16. The slip helps the bank verify your monthly income independently from your bank statement.
HRA Exemption Claim: If you pay rent and want to claim HRA exemption under Section 10(13A), your employer calculates the exemption based on the HRA component shown in your salary slip. Without a salary slip, the calculation cannot be verified during income tax filing.
Visa Application: Schengen, UK, US, Canada, and Australia visa applications require proof of income. A salary slip from the last 3 months is the most accepted document for this purpose.
Job Change: Most employers ask for the last 3 months of salary slips during the joining process to verify your current CTC before making an offer.
Full and Final Settlement: At the time of resignation, your company uses the salary slip to calculate earned leave encashment, gratuity, and any outstanding advances or dues.
How PF is Calculated in a Salary Slip
PF stands for Employee Provident Fund. Both you and your employer contribute to this fund every month. Your share is 12% of Basic Salary. Your employer also contributes 12%, but that goes toward your EPF account and the Employee Pension Scheme (EPS).
The important rule: if your Basic Salary exceeds Rs 15,000 per month, PF is calculated only on Rs 15,000. This makes the maximum employee PF deduction Rs 1,800 per month (12% of Rs 15,000). Your employer cannot be compelled to contribute on Basic above Rs 15,000 unless agreed separately.
Employees can voluntarily contribute more through VPF (Voluntary Provident Fund) up to 100% of Basic and DA. The VPF amount earns the same interest rate as EPF, currently 8.25% per year for FY 2024-25.
How ESI Works on a Salary Slip
ESI stands for Employee State Insurance. It applies only when your gross salary is Rs 21,000 or below per month. If your gross crosses Rs 21,000, you are fully exempt from ESI. The threshold has been Rs 21,000 since January 2017.
When ESI applies, your contribution is 0.75% of gross salary. Your employer contributes 3.25% of gross salary on top of that. Both contributions go to the ESIC fund, which provides medical, sickness, maternity, and disability benefits.
This tool checks the ESI threshold automatically. If you enter a gross above Rs 21,000, the tool sets ESI to zero and shows an exemption message. If gross is Rs 21,000 or below, ESI is calculated and shown in the deductions.
LOP stands for Loss of Pay. It is deducted when an employee is absent beyond their approved leave balance. The formula is straightforward.
LOP Amount = (Gross Salary divided by Total Working Days in the Month) multiplied by Number of Absent Days
Example: If gross salary is Rs 30,000, working days are 26, and the employee was absent for 4 days without leave balance, the LOP is (30,000 divided by 26) multiplied by 4 = Rs 4,615.
The working days in a month vary. A company following a 6-day workweek typically has 26 working days. A company on a 5-day workweek has around 22 working days. Enter the correct figure for your company to get an accurate LOP calculation.
What is the Difference Between Gross Salary and Net Salary
Gross salary is the total of all earnings before any deduction. It includes Basic, HRA, DA, Conveyance Allowance, Medical Allowance, LTA, Special Allowance, and any bonus or incentive.
Net salary, also called take-home or in-hand salary, is what gets credited to your bank account. It equals Gross Salary minus all deductions (PF, ESI, PT, TDS, LOP, and any advance or loan repayment).
For most salaried employees in India, the net salary is between 75% and 88% of the gross salary, depending on the PF, ESI, and tax situation.
CTC (Cost to Company) is different from both. CTC includes the employer’s PF contribution, gratuity provision, and other benefits that do not come to you directly. Your gross salary will always be lower than your CTC.
Old Tax Regime vs New Tax Regime and Your Salary Slip
The TDS deduction on your salary slip depends on the tax regime you have declared to your employer for the financial year. If you have not declared anything, your employer deducts TDS under the New Tax Regime by default from FY 2024-25.
Under the Old Tax Regime, you can claim HRA exemption, Standard Deduction of Rs 50,000, and deductions under 80C (up to Rs 1.5 lakh), 80D, and others. These reduce your taxable income and lower the TDS.
Under the New Tax Regime, most exemptions are not available. However, tax slab rates are lower and the Standard Deduction is Rs 75,000 from FY 2024-25. For people with limited investments, the New Regime often results in lower tax.
You can switch between regimes only at the time of filing your ITR. For TDS purposes, inform your employer at the start of the financial year.
Salary Slip Format Accepted by Banks and Employers
The salary slip generated by this tool follows the standard Indian payroll format. It includes company details, employee information, a full earnings breakdown, all deductions, net pay, and the amount in words. Most banks and employers accept this format for loan applications, background verification, and joining formalities.
You can upload your company logo, add custom earning rows for overtime or incentives, add custom deduction rows, and choose from 8 theme colours to match your company branding. The PDF opens in a new browser tab. Press Ctrl+P and select Save as PDF to download.
This tool runs entirely in your browser. No salary data is sent to any server. Your information is not stored, tracked, or shared. All calculations happen locally on your device.